Running a company means that Companies House obligations are always somewhere on your list – confirmation statements, register updates, director changes, share transactions. They are rarely urgent enough to feel like a priority, and rarely simple enough to handle without care. Left to accumulate, small administrative gaps can create real complications: director liability, difficulties on a future investment round, or problems issuing shares, to name but a few.

ProSec exists to take all of this off your desk entirely. We handle your annual confirmation statement, maintain your statutory registers, process IDV codes for directors and PSCs, and manage the full range of Companies House filings – on fixed, transparent fees, with a dedicated Account Manager who knows your business.

In practice

We have seen what happens when these things are left too long. An accountancy firm referred a client to us after identifying that their Companies House filings had fallen out of step with their internal registers. The discrepancies were creating real risk – potential director liability, complications on a planned investment and difficulties issuing outstanding shares.

We began with a CoSec MOT, a forensic audit of every filing since incorporation, before prioritising and remedying each issue: removing incorrect filings from the Companies House record, submitting corrections, realigning the registers and helping the client organise their cap table and issue the shares they had been unable to touch. The client moved from a position of statutory risk to a clean, accurate record – and has stayed with us for their ongoing CoSec ever since.

If any of this sounds familiar, it is worth a conversation.

For law firms, CoSec work sits in an awkward position. It needs to be done accurately and on time, but it does not require the level of legal judgement that justifies fee earner time. Keeping it in-house means tying up qualified people in administrative tasks; referring it out requires a partner you can trust completely to handle your clients’ matters without dropping the ball.

ProSec works as a seamless outsource partner for law firms – handling post-completion Companies House filings, IDV processing, statutory register updates, share certificate issuance and company incorporations, while keeping both the firm and the client informed at every stage. Our service can operate either directly with clients or through the law firm and our fixed fees give your clients cost certainty.

In practice

We have worked with a number of law firms on exactly this basis. One firm referred an active client to us to manage post-completion filings across multiple transactions over several months – each requiring accurate Companies House filings, register updates and share certificates, with no margin for error across a sustained run of corporate activity.

ProSec worked directly with the firm’s deal teams and the company’s directors, delivering each post-completion workstream as completion documents arrived. Every transaction was closed out cleanly, with statutory records kept in step with each deal. The firm has continued to refer post-completion work to us since, confident that filings will be made accurately and on time with no follow-up required from their side.

If you are a law firm looking for a CoSec partner you can rely on completely, we would be glad to talk.

Accountancy firms encounter CoSec issues constantly – in new client onboarding, in year-end processes, and whenever a client’s corporate structure changes. Most firms are not set up to handle Companies House filings as a core service, and nor should they be. But the consequences of leaving those obligations unmanaged fall on your clients, and by extension on you.

ProSec works with accountancy firms as a trusted referral partner – taking on the CoSec obligations that sit outside the core offering, so clients are properly looked after without the work landing on internal teams. We handle company incorporations, confirmation statements, register maintenance, IDV processing and the full range of Companies House filings, on fixed fees that are straightforward to communicate to clients. When a client’s situation is more complex – historical errors to correct, a cap table to rebuild, a restructuring to complete – our in-house legal expertise means we can handle it without referring elsewhere.

In practice

Many of the referrals we receive from accountancy firms are for ProSec to verify their client’s identity and obtain their IDV code. As a regulated ACSP, it makes sense for accountancy firms who aren’t to partner with ProSec so they can outsource this necessary step in filing the annual Confirmation statement.

If you are an accountancy firm looking for a regulated ACSP who can process your clients’ IDV verification, we would be happy to talk.

Managing CoSec across a private equity portfolio is a different order of problem. Acquisition activity generates immediate filing obligations. Portfolio companies accumulate compliance requirements over time. And when a sale process begins, statutory registers that are incomplete or out of date very quickly move from being an administrative inconvenience to becoming an active transaction risk.

ProSec offers a single point of contact for your entire portfolio – handling post-acquisition restructuring filings, building and maintaining statutory registers, managing registered office addresses, processing bulk IDV for directors and PSCs, and providing the full audit trail that investors and advisers expect. Our experience with complex group structures, including cross-border portfolios, means we are used to working at pace and to deal timetables.

In practice

A client preparing to sell a portfolio of companies discovered, during pre-sale preparation, that statutory registers across the group were either non-existent or significantly out of date. A clean, complete record was needed before due diligence could begin – with gaps posing a real risk to valuation and timetable.

ProSec audited every company in the group, filed the necessary corrections at Companies House, built registers for the UK entities and arranged access to CORE for the Irish companies. The client entered due diligence with a defensible statutory record across the entire portfolio, and the process proceeded without statutory issues causing any delay.

If you are managing a portfolio and want to know how ProSec can support it, we are happy to talk through the practicalities.